12 February 2008

Legal Secretary Law Firm City 6 month contract Circa GBP32k

Legal Secretary Law Firm City 6 month contract Circa GBP32k

A secretary working in the Commercial Department will be expected to offer a wide range of support. All secretaries in the Group help/liaise with each other on a regular basis, covering for holiday and sickness within the department, and a willingness to be flexible and join in with the department/team spirit is a top priority. This could mean being involved with IP, IT, Media, Competition and other general commercial work.
The IT team need a secretary who will become involved in the role and they are keen to have someone who will organise and work closely with them. The Partner is the Head of the firm's Technology Product Group and Head of the IT Team. He needs support with the administration for these two roles as well as his day-to-day client work with his two busy assistants.
Key responsibilities:
* Will include typing and amending various documents; liaising with fee earners/clients and fellow secretaries within the group.
* Discuss arrangements for the next day's meetings.
* Remind about any big meetings at least two weeks in advance and assist in their preparation.
* When arranging meetings, check and recheck that people have accepted and confirm a day in advance.
* Audio/copy typing of correspondence.
* Check phone every two hours and ¬type up messages in full when the Partner is out of the office.
* Be pro-active in opening files (physical and electronic)
* Daily filing
* Know the whereabouts of every file that is being worked on
* Organise electronic filing.
* Note down twice a day appointments people are trying to make and discuss these with the Partner either once or twice a day and then once accepted ring the organiser to ask if there is an agenda that should be worked through.
* Assisting/supporting other team members at busy times.
The successful candidate for this role must have the following skills and experience:
* Excellent time management skills as well as being reliable and conscientious
* Expected to provide excellent client service. It's about going the extra mile for the client; anticipating their needs and ensuring the basics are always done well
* Audio typing or word processing and MS Office skills are essential
* Positive and self motivated with excellent time keeping and a good attendance record. They will be dependable, versatile with a general willingness to assist and be flexible Flexibility and the ability to use own initiative
* Ability to work well under pressure
* Require minimum supervision
* High level of IT knowledge and ideally 70wpm+
* "Can do" approach and be flexible over working hours.
If you have the relevant experience for this role and can work in the UK on a permanent basis, please forward your CV immediately to jeremy@australasian.co.uk .

Contact Info: jeremy@australasian.co.uk

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